--- title: Revolutionize Accounting Workflow | Streamline Processes with Kirjaa description: Discover how Kirjaa transforms accounting with a streamlined design that simplifies workflows, reduces manual tasks, and enhances accuracy through an innovative, integrated system. --- [Skip to content](https://kirjaa.fi/en/how-it-works#main) [KIRJAA.](https://kirjaa.fi/en?hsLang=en) - [How it works](https://kirjaa.fi/en/how-it-works) - [Contact](https://kirjaa.fi/en/contact) [FI](https://kirjaa.fi/miten-se-toimii) / EN [Apply for the pilot](https://kirjaa.fi/en/contact?hsLang=en) - [How it works](https://kirjaa.fi/en/how-it-works) - [Contact](https://kirjaa.fi/en/contact) [FI](https://kirjaa.fi/miten-se-toimii) / EN [Apply for the pilot](https://kirjaa.fi/en/contact?hsLang=en) How it works · a design, not a product # How you work today — and how Kirjaa would do it. The same moments of a Finnish accounting month, drawn twice: on the left, how the work runs on a firm's desk today; on the right, the same moment in Kirjaa. **Nothing on the Kirjaa side is built** — it is a design, and this page marks every claim for what it is. true today checked against published sources the design planned, not built not measured no figure exists — we will not invent one ## The whole change, in one picture. TODAY · THE SAME FACTS IN ≈11 PLACES The ledger Receipt capture Invoicing The bank link Payroll Chasing Spreadsheets E-signing Firm admin Email + FOUR PORTALS — DATA CARRIED IN BY HAND OmaVero Incomes Reg. Ilmoitin.fi PRH three logins before the first booking one window KIRJAA · THE DESIGN KIRJAA. one window · four zones Work queuebooks itself Questionsonly for you Filingson their clocks The record10 years FOUR DOORS — LEAVE THEMSELVES, RECEIPTS KEPT OmaVero Incomes Reg. Ilmoitin.fi PRH Left side true today · right side the design Clock 1 · every month ## The month TODAY · ONE INVOICE, SIX STOPS · THREE PAIRS OF HANDS Arrives as e-invoice Program proposes A person confirms Approval Payment run Archive the reason survives nowhere — none of 32 programs records why KIRJAA · STRAIGHT THROUGH — AND IT DOES NOT GUESS cannot prove → a question for you → answer kept Read Matched Booked — rule written down The record More than nine in ten invoices between Finnish businesses already arrive as data true today · the right side the design ### The desk the firm's desk · today LedgerReceiptsInvoicingBankPayrollChaseSheetsSignAdminEmailOmaVeroIncomesIlmoitinPRH Your desk · todaytrue today **About eleven programs, plus email, plus four government portals** What your hands do - Open the ledger — log in by hand - Open email — 24 unread by hand - The bank — log in, download the statement by hand - Payroll — log in, whose payday is close? by hand - Find one client's month — check three windows by hand The bill: 3 logins before the first booking · the same facts kept in about eleven places. KIRJAA.**Today**QuestionsFilingsRecord Kirjaathe design **One window: the work queue, the questions, the filings, the record** - Invoice matched, booked, rule written down booked - Card receipt booked, rule written down booked - Laptop — cost, or asset? for you - Filings on their own clocks watched **What you gain:** the whole month in one window — and the few real questions, brought to you. **Step 1 — the whole product in one window.** The queue, the questions, the filings and the record. The pairs below walk it moment by moment. ### The chase the firm's desk · today LedgerReceiptsInvoicingBankPayrollChaseSheetsSignAdminEmailOmaVeroIncomesIlmoitinPRH Your desk · todaytrue today **The month's paperwork runs on nagging — mostly unbilled** What your hands do - Ask the client for the month's receipts by hand - Three days — no reply. Remind. by hand - “What was this €240 payment for?” by hand - Still nothing — call, try again tomorrow by hand The bill: four asks, days of waiting — and the 10th is coming. KIRJAA.**Today**QuestionsFilingsRecord Kirjaathe design **The chase runs without you, and every ask is on the record** - Reminders sent by the system, in your firm's name chasing - Small questions saved and sent together batched - Items only a person can settle for you **What you gain:** the 10th stops being a deadline you carry by hand. **Step 4 — the month's paperwork.** The chase runs without you, and every ask is on the record. ### The judgement call the firm's desk · today LedgerReceiptsInvoicingBankPayrollChaseSheetsSignAdminEmailOmaVeroIncomesIlmoitinPRH Your desk · todaytrue today **The program suggests — a person decides, and the reason goes nowhere** What your hands do - Laptop €1,190 — this year's cost? The program proposes. suggests - You decide — and you must be right by hand - Press confirm. **The why stays in a head.** by hand The bill: no program we checked requires the reason to be written down. KIRJAA.**Today**QuestionsFilingsRecord Kirjaathe design **It will not guess — and your answer leaves a record** - This year's cost — the small-item rule, read this way choose - An asset over several years — the useful-life rule choose - Booked in your name, rule cited, kept ten years kept **What you gain:** judgement, finally on record. **Step 6 — you decide what every item is.** The judgement stays yours — and for the first time, it leaves a record. ### The VAT filing the firm's desk · today LedgerReceiptsInvoicingBankPayrollChaseSheetsSignAdminEmailOmaVeroIncomesIlmoitinPRH Your desk · todaytrue today **The same numbers handled three times — the 12th does not move** What your hands do - Read the month's VAT numbers from the ledger by hand - Log in to the portal — the second login by hand - Type the same numbers again, check by eye by hand - Press submit — “due dates cannot be extended” by hand The bill: six hand-steps and two logins, every month, per client. KIRJAA.**Today**QuestionsFilingsRecord Kirjaathe design **Filed from the same record that built it** - The return prepared from the record prepared - Filed on the 12th, on its own clock filed - The authority's receipt kept as proof stored **What you gain:** filed, receipt kept — nothing re-typed. **Step 7 — the VAT.** Filed from the same record that built it, and the receipt is kept as proof. Clock 2 · once a year ## The year ### Closing the books the firm's desk · today LedgerReceiptsInvoicingBankPayrollChaseSheetsSignAdminEmailOmaVeroIncomesIlmoitinPRH Your desk · todaytrue today **The firm's largest single job, every spring** What your hands do - Costs into their right years by hand - Depreciation booked by hand - Stock count — ask the client, wait, check by hand - Every figure checked against something real by hand The bill: weeks of it, inside a four-month statutory clock. KIRJAA.**Today**QuestionsFilingsRecord Kirjaathe design **If every month is truly finished, spring has nothing left to build** - Costs carried to their years, month by month already done - Depreciation booked as it ran already done - Stock count requested from the client waiting - Review it, and stand behind it yours **What you gain:** the close becomes a review of a finished thing. **Step 9 — closing the books.** The spring mountain is not there — if every month is truly finished. Clock 3 · the ten years ## The record ### 2035 — a tax inspector asks about a 2026 laptop Today's worldtrue today **The entry is found. The reason is nowhere.** What your hands do - PDF archive — some years are here search - Binders — other years are here search - Exports from systems you no longer use search - The colleague who knew — left years ago gone The bill: of the 32 *(34 — re-counted 2 Sep 2026 from the register’s own list of names, §20.1; the run’s preamble said 34 and no list carries the two extra names)* Finnish products we checked, none was found to record **why** a booking was chosen. KIRJAA.**Today**QuestionsFilingsRecord Kirjaathe design **You click the line** - The entry — €1,190, booked as this year's cost opens - The rule it was read under cited - Who decided, and when named - Unchanged since the day it was booked ten years **What you gain:** an answer that survives the person. **Step 14 — keep everything, linked, for ten years.** An answer that still holds in 2035. **What you cannot see on this page is whether it works** — because the number that would tell you does not exist: how often the system must stop and ask a person, and how often it is wrong. Seven Finnish vendors publish how much they automate; none was found to publish how often the automation is right, on the pages we checked. not measured **There is only one way to find out: run it against a month of real, finished books, where the right answers are already known — and count.** That is exactly what the pilot is. The pilot ## Kirjaa will be proven on real books — three firms, one month, line by line. When the system can hold a full month, we will run it next to three accounting firms' normal work, on their own books, and hand back a line-by-line comparison against what they actually did. No charge, no obligation. **And no date promised, because nothing is built yet.** The firm's month line by line → Kirjaa's month [Apply to be one of the three pilot firms](https://kirjaa.fi/en/contact?hsLang=en) A two-minute application. We reply personally. KIRJAA. You should never have to take a set of books on faith. Nothing is built yet. We are building it, and this site says only what is true. ##### Pages - [How it works](https://kirjaa.fi/en/how-it-works) - [Contact](https://kirjaa.fi/en/contact) - [Privacy](https://kirjaa.fi/en/privacy) ##### Company - South East 1 OÜ - Y-tunnus 3528872-9 - Kirjakatu 6 D 24, 02250 Espoo - [hello@kirjaa.fi](mailto:hello@kirjaa.fi) © 2026 South East 1 OÜ · Y-tunnus 3528872-9 Built in Finland