KIRJAA.
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How it works · a design, not a product

How you work today — and how Kirjaa would do it.

The same moments of a Finnish accounting month, drawn twice: on the left, how the work runs on a firm's desk today; on the right, the same moment in Kirjaa. Nothing on the Kirjaa side is built — it is a design, and this page marks every claim for what it is.

true today checked against published sources the design planned, not built not measured no figure exists — we will not invent one

The whole change, in one picture.

TODAY · THE SAME FACTS IN ≈11 PLACES The ledger Receipt capture Invoicing The bank link Payroll Chasing Spreadsheets E-signing Firm admin Email + FOUR PORTALS — DATA CARRIED IN BY HAND OmaVero Incomes Reg. Ilmoitin.fi PRH three logins before the first booking one window KIRJAA · THE DESIGN KIRJAA. one window · four zones Work queuebooks itself Questionsonly for you Filingson their clocks The record10 years FOUR DOORS — LEAVE THEMSELVES, RECEIPTS KEPT OmaVero Incomes Reg. Ilmoitin.fi PRH
Left side true today · right side the design
Clock 1 · every month

The month

TODAY · ONE INVOICE, SIX STOPS · THREE PAIRS OF HANDS Arrives as e-invoice Program proposes A person confirms Approval Payment run Archive the reason survives nowhere — none of 34 programs records why KIRJAA · STRAIGHT THROUGH — AND IT DOES NOT GUESS cannot prove → a question for you → answer kept Read Matched Booked — rule written down The record
More than nine in ten invoices between Finnish businesses already arrive as data true today · the right side the design

The desk

the firm's desk · today
LedgerReceiptsInvoicingBankPayrollChaseSheetsSignAdminEmailOmaVeroIncomesIlmoitinPRH
Your desk · todaytrue today
About eleven programs, plus email, plus four government portals What your hands do
  • Open the ledger — log in by hand
  • Open email — 24 unread by hand
  • The bank — log in, download the statement by hand
  • Payroll — log in, whose payday is close? by hand
  • Find one client's month — check three windows by hand
The bill: 3 logins before the first booking · the same facts kept in about eleven places.
KIRJAA.TodayQuestionsFilingsRecord
Kirjaathe design
One window: the work queue, the questions, the filings, the record
  • Invoice matched, booked, rule written down booked
  • Card receipt booked, rule written down booked
  • Laptop — cost, or asset? for you
  • Filings on their own clocks watched
What you gain: the whole month in one window — and the few real questions, brought to you.

Step 1 — the whole product in one window. The queue, the questions, the filings and the record. The pairs below walk it moment by moment.

The chase

the firm's desk · today
LedgerReceiptsInvoicingBankPayrollChaseSheetsSignAdminEmailOmaVeroIncomesIlmoitinPRH
Your desk · todaytrue today
The month's paperwork runs on nagging — mostly unbilled What your hands do
  • Ask the client for the month's receipts by hand
  • Three days — no reply. Remind. by hand
  • “What was this €240 payment for?” by hand
  • Still nothing — call, try again tomorrow by hand
The bill: four asks, days of waiting — and the 10th is coming.
KIRJAA.TodayQuestionsFilingsRecord
Kirjaathe design
The chase runs without you, and every ask is on the record
  • Reminders sent by the system, in your firm's name chasing
  • Small questions saved and sent together batched
  • Items only a person can settle for you
What you gain: the 10th stops being a deadline you carry by hand.

Step 4 — the month's paperwork. The chase runs without you, and every ask is on the record.

The judgement call

the firm's desk · today
LedgerReceiptsInvoicingBankPayrollChaseSheetsSignAdminEmailOmaVeroIncomesIlmoitinPRH
Your desk · todaytrue today
The program suggests — a person decides, and the reason goes nowhere What your hands do
  • Laptop €1,890 — this year's cost? The program proposes. suggests
  • You decide — and you must be right by hand
  • Press confirm. The why stays in a head. by hand
The bill: no program we checked requires the reason to be written down.
KIRJAA.TodayQuestionsFilingsRecord
Kirjaathe design
It will not guess — and your answer leaves a record
  • This year's cost — the small-item rule, read this way choose
  • An asset over several years — the useful-life rule choose
  • Booked in your name, rule cited, kept ten years kept
What you gain: judgement, finally on record.

Step 6 — you decide what every item is. The judgement stays yours — and for the first time, it leaves a record.

The VAT filing

the firm's desk · today
LedgerReceiptsInvoicingBankPayrollChaseSheetsSignAdminEmailOmaVeroIncomesIlmoitinPRH
Your desk · todaytrue today
The same numbers handled three times — the 12th does not move What your hands do
  • Read the month's VAT numbers from the ledger by hand
  • Log in to the portal — the second login by hand
  • Type the same numbers again, check by eye by hand
  • Press submit — “due dates cannot be extended” by hand
The bill: six hand-steps and two logins, every month, per client.
KIRJAA.TodayQuestionsFilingsRecord
Kirjaathe design
Filed from the same record that built it
  • The return prepared from the record prepared
  • Filed on the 12th, on its own clock filed
  • The authority's receipt kept as proof stored
What you gain: filed, receipt kept — nothing re-typed.

Step 7 — the VAT. Filed from the same record that built it, and the receipt is kept as proof.

Clock 2 · once a year

The year

Closing the books

the firm's desk · today
LedgerReceiptsInvoicingBankPayrollChaseSheetsSignAdminEmailOmaVeroIncomesIlmoitinPRH
Your desk · todaytrue today
The firm's largest single job, every spring What your hands do
  • Costs into their right years by hand
  • Depreciation booked by hand
  • Stock count — ask the client, wait, check by hand
  • Every figure checked against something real by hand
The bill: weeks of it, inside a four-month statutory clock.
KIRJAA.TodayQuestionsFilingsRecord
Kirjaathe design
If every month is truly finished, spring has nothing left to build
  • Costs carried to their years, month by month already done
  • Depreciation booked as it ran already done
  • Stock count requested from the client waiting
  • Review it, and stand behind it yours
What you gain: the close becomes a review of a finished thing.

Step 9 — closing the books. The spring mountain is not there — if every month is truly finished.

Clock 3 · the ten years

The record

2035 — a tax inspector asks about a 2026 laptop

Today's worldtrue today
The entry is found. The reason is nowhere. What your hands do
  • PDF archive — some years are here search
  • Binders — other years are here search
  • Exports from systems you no longer use search
  • The colleague who knew — left years ago gone
The bill: of the 34 Finnish products we checked, none was found to record why a booking was chosen.
KIRJAA.TodayQuestionsFilingsRecord
Kirjaathe design
You click the line
  • The entry — €1,890, booked as this year's cost opens
  • The rule it was read under cited
  • Who decided, and when named
  • Unchanged since the day it was booked ten years
What you gain: an answer that survives the person.

Step 14 — keep everything, linked, for ten years. An answer that still holds in 2035.

What you cannot see on this page is whether it works — because the number that would tell you does not exist: how often the system must stop and ask a person, and how often it is wrong. Seven Finnish vendors publish how much they automate; none was found to publish how often the automation is right, on the pages we checked. not measured There is only one way to find out: run it against a month of real, finished books, where the right answers are already known — and count. That is exactly what the pilot is.

The pilot

Kirjaa will be proven on real books — three firms, one month, line by line.

When the system can hold a full month, we will run it next to three accounting firms' normal work, on their own books, and hand back a line-by-line comparison against what they actually did. No charge, no obligation. And no date promised, because nothing is built yet.

Apply to be one of the three pilot firms

A two-minute application. We reply personally.